Poster Guidelines


The SOC-SCO Québec 2019 Poster Sessions will be held in the Hôtel Château Laurier, Foyer des Plaines on August 28 from 17:30 to 20:00. Each poster will be displayed for two and a half days (from Wednesday 17:30 to Friday 12:00) to allow Congress attendees sufficient time for viewing.

Poster sessions provide an opportunity for informal, interactive presentations and discussions. A cocktail will be offered during the Poster Session. We invite poster presenters to stay beside their posters from 17:30 to 19:00 and if possible until 20:00 to explain it and to discuss with participants. Each presenting author will receive a poster code by e-mail.

Your poster has to be installed on the poster board no later than 17:30, Wednesday, August 28 and must be removed by 12:00 pm on Friday, August 30.



  • Posters may be in English or French. It is strongly recommended that scientific posters written in one language should provide a summary in the second official language. For more information, please refer to the language policy.
  • Posters should be self-explanatory: presenters need to be available to supplement and discuss particular points that viewers may raise.
  • Posters must have the same title and cover the same material as proposed in the abstract submission.
  • The presence of presenting author is advisable from 17:30 to 19:00, on Wednesday, August 28.
  • Poster authors may find it useful to have an abstract or entire posted handouts, a tablet of sketch paper, and suitable drawing materials. (Projection equipment, video monitors, and electrical outlets will not be provided in the poster session area.)



Poster Board Size
Maximum poster dimensions are (4 ft h x 3 ft w) or (48 in h x 36 in w) or (122 cm h x 91 cm w). Your poster must not exceed poster board size. We request vertical posters (horizontal posters will not be accepted).

  • Arrange materials in columns rather than rows. It is easier for viewers to scan a poster by moving systematically along it rather than by jumping back and forth. You should place an introduction at the upper left and a conclusion at the lower right, both in large typescript.
  • Group logically consistent sections or columns of the poster on backgrounds of the same colour.
  • Prepare a space at the top of your poster noting the title, authors, affiliations, and assigned poster number (examples: PW 204 or PF 093). Lettering should be at least one inch (2.5 cm) high.
  • Add “white space “around text columns and images. Too much text on a poster can be challenging to read.
  • Use left-align text. Using justified text may create large gaps between words making the poster difficult to read.



Keep in mind that illustrations will be viewed from a distance. You should indicate the sequence of illustrations with numbers or letters at least one inch (2.5 cm) high, preferably in bold lettering. Each figure or table should have a heading of one or two lines in larger type stating its essential message. Provide detailed information in a legend in smaller type below, describing the content of the figures as well as the conclusions. Keep details of methodology brief and place them at the end of the legend. Please depict everything as clearly as possible.
A label indicating your poster code will be placed on the top of your board space. Allocate the top of the poster for the title and authors as stated on the submitted abstract. Tacks and technical equipment will be available for the mounting of posters.

If you have any questions or comments, please do not hesitate to contact us.


SCO-SOC Québec 2019 

425, boulevard René-Lévesque Ouest
Québec QC  G1S 1S2 Canada

Tel.: +1 418 522 8182
Toll free (Canada and U.S.): +1 800 618 8182

Important Dates

Deadline for symposium proposals
January 8, 2019

Call for papers 
February 20, 2019 

Registration starts
February 21, 2019 

Abstract submission deadline
May 5, 2019 

Paper acceptance notice
May 27, 2019 

Early bird and presenting author registration deadline
June 17, 2019

August 27-30, 2019